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http://kbpensionservices.com/files/9513/7347/0030/A_Guide_to_Electronic_Delivery_of_Participant_Disclosure_Materials.pdf
IRS Electronic Media Guidance provides two methods of electronic delivery of plan information. First, there is the “General Method,” which has system, consent and notice requirements that are substantially similar to the requirements under the DOL’s Electronic Disclosure Safe Harbor.File Size: 81KB
https://www.pillsburylaw.com/images/content/1/3/v2/1364/D70B2C7DE04D9F2EF832561AC253B226.pdf
10656707v3 1. DOL Finalizes Rules for Electronic Delivery of Documents and Information Under ERISA By Henry A. Hernandez The Employee Retirement Income Security Act of 1974, as amended (“ERISA”), requires that employers provide certain information and documents to benefit plan participants and beneficiaries.File Size: 114KB
https://www.dol.gov/agencies/ebsa/about-ebsa/our-activities/resource-center/fact-sheets/retirement-plans-electronic-disclosure-safe-harbor-rule
Proposed Rule Permits Default Electronic Delivery A plan administrator would be permitted to furnish documents by means of electronic delivery to plan participants and beneficiaries with valid electronic addresses unless they affirmatively opt out of electronic delivery.
https://www.napa-net.org/news-info/daily-news/legislation-permitting-e-delivery-plan-information-introduced
“Designing financial information in light of advancements in behavioral science with interactive electronic delivery will significantly reduce plan costs, helping both plan sponsors and participants. We will be working hard in 2018 to try and get this issue finally addressed!”
https://www.coredocuments.com/how-to-meet-irs-rules-on-electronic-distribution-of-the-plan-document-spd/
Employer requirements for electronic distribution of the plan document SPD The employer must ensure that the electronic delivery system used for the SPD: Provides a document that is the same in style and format as the paper SPD.
http://www.ebcflex.com/Menu/Resources/ComplianceBuzz/tabid/1140/ArticleID/377/When-Can-Employers-Use-Electronic-Delivery-of-Benefit-Plan-Documents.aspx
Sep 21, 2016 · The Bottom Line: Failure to follow the DOL electronic distribution rules can result in employer penalties. Employers who want to distribute benefit plan information electronically to plan participants can do so but should carefully review and follow the DOL safe harbor rules for electronic delivery described above.
https://www.shrm.org/ResourcesAndTools/hr-topics/benefits/Pages/Fees_e-disclosure.aspx
Nov 14, 2012 · The plan administrator must follow special procedures if a change in hardware or software requirement needed to access or retain electronic documents creates a material risk that a participant will be unable to access or retain electronically furnished documents.Author: Mcguirewoods LLC
https://news.leavitt.com/employee-benefits-compliance/electronic-disclosure-of-erisa-plan-communications/
Dec 06, 2012 · what electronic delivery system will be used and what hardware and software will be needed to use it. (If these requirements change, the employer must send a revised statement with the new information and must obtain a new consent from the individual.) Electronic Distribution of SBCs
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