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https://www.dol.gov/agencies/ebsa/about-ebsa/our-activities/resource-center/fact-sheets/retirement-plans-electronic-disclosure-safe-harbor-rule
Plan administrators must use delivery methods reasonably calculated to ensure actual receipt of the documents. The Department amended the general standards for delivery of required disclosures in 2002 by establishing a regulatory safe harbor for the use of electronic media (the 2002 safe harbor). See 29 CFR 2520.104b-1(c).
https://www.dol.gov/newsroom/releases/ebsa/ebsa20191022
U.S. Department of Labor Proposes New Electronic Disclosure Rule. ... the proposal offers a safe harbor for employers who want to make retirement plan disclosures accessible on a website, rather than sending volumes of paper documents through the mail. Plan participants would be notified that information is available online, including ...
https://www.law.cornell.edu/cfr/text/29/2520.104b-1
(c) Disclosure through electronic media. (1) Except as otherwise provided by applicable law, rule or regulation, the administrator of an employee benefit plan furnishing documents through electronic media is deemed to satisfy the requirements of paragraph (b)(1) of this section with respect to an individual described in paragraph (c)(2) if:
http://kbpensionservices.com/files/9513/7347/0030/A_Guide_to_Electronic_Delivery_of_Participant_Disclosure_Materials.pdf
Finally, the IRS Electronic Media Guidance is, generally, considered less restrictive that the DOL’s Electronic Disclosure Safe Harbor. This means that electronic delivery meeting the conditions of the DOL’s Safe Harbor (the Wired at Work or Affirmative Consent methods) will generally satisfy the IRS Electronic Media Guidance.File Size: 81KB
https://www.foley.com/en/insights/publications/2019/11/dol-modernize-erisa-electronic-disclosure-rules
Regulations issued by the DOL in 2002 provided plan sponsors with an optional, “safe harbor” electronic delivery method (the “2002 Safe Harbor”) they could use to satisfy ERISA’s delivery requirements. For many plan sponsors, however, complying with the 2002 Safe Harbor’s “opt-in” requirements has been an administrative headache ...
https://www.groom.com/resources/dol-modernizes-disclosure-rules-in-a-significant-expansion-of-electronic-delivery/
Oct 28, 2019 · On October 23, 2019, the Department of Labor (“DOL”) proposed a new electronic disclosure safe harbor. The proposed rule, “Default Electronic Disclosure by Employee Pension Benefit Plans under ERISA” (“Proposed Rule”),[1] provides an additional safe harbor for the furnishing of pension plan information and disclosures to participants, beneficiaries and alternative payees. The ...
https://tra401k.com/news/new-dol-e-delivery-safe-harbor/
Oct 22, 2019 · In a move estimated to save plans and participants $2.4 billion over the next decade, the Department of Labor (DOL) has unveiled a new, optional, electronic delivery safe harbor …
https://www.ntsa-net.org/news-resources/dol-unveils-new-e-delivery-safe-harbor
Oct 23, 2019 · In a move estimated to save plans and participants $2.4 billion over the next decade, the Department of Labor (DOL) has unveiled a new, optional, electronic delivery safe harbor for retirement plans. The DOL had sent the proposed regulations to the Office of Management and Budget in August.
https://news.leavitt.com/employee-benefits-compliance/electronic-disclosure-of-erisa-plan-communications/
Dec 06, 2012 · Overview of ERISA Electronic Disclosure/Notice Rules. ERISA plan administrators may distribute ERISA-required communications from the plan to participants and beneficiaries in either paper or electronic format. The Department of Labor (DOL) “safe harbor” rule for electronic distribution provides that if certain requirements are met, employers can send such communications to employees …
https://www.seyfarth.com/news-insights/proposed-regulations-for-electronic-delivery-of-retirement-plan-disclosures-the-dol-modernizes-the-disclosure-rules.html
The new safe harbor also does not currently apply to employee welfare benefit plans. The DOL may consult with the Treasury Department and the Department of Health and Human Services (HHS) in the future on possible new electronic delivery safe harbors for group health plan disclosures.
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