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https://www.dol.gov/agencies/ebsa/about-ebsa/our-activities/resource-center/fact-sheets/retirement-plans-electronic-disclosure-safe-harbor-rule
Proposed Rule Adopts Optional “Notice-and-Access” Style of Electronic Delivery. Retirement plan administrators would satisfy their obligation to furnish ERISA-required disclosures by making the information accessible online and by furnishing to participants and beneficiaries a notice of internet availability of these disclosures.
https://www.federalregister.gov/documents/2019/10/23/2019-22901/default-electronic-disclosure-by-employee-pension-benefit-plans-under-erisa
The Department of Labor is proposing in this document a new, additional safe harbor for the use of electronic media by employee benefit plans to furnish information to participants and beneficiaries of plans subject to the Employee Retirement Income Security Act of 1974 (ERISA).
https://www.foley.com/en/insights/publications/2019/11/dol-modernize-erisa-electronic-disclosure-rules
Under ERISA, plan sponsors must use delivery methods “reasonably calculated” to ensure Required Recipients actually receive required plan-related documents and information. Regulations issued by the DOL in 2002 provided plan sponsors with an optional, “safe harbor” electronic delivery method (the “2002 Safe Harbor”) they could use to satisfy ERISA’s delivery requirements.
https://www.pillsburylaw.com/images/content/1/3/v2/1364/D70B2C7DE04D9F2EF832561AC253B226.pdf
10656707v3 1. DOL Finalizes Rules for Electronic Delivery of Documents and Information Under ERISA By Henry A. Hernandez The Employee Retirement Income Security Act of 1974, as amended (“ERISA”), requires that employers provide certain information and documents to benefit plan participants and beneficiaries.
https://www.erisapracticecenter.com/2019/10/guide-to-dols-new-notice-and-access-proposal-for-electronic-delivery/
Oct 30, 2019 · The proposed regulation will become effective 60 days after the final rule is published in the Federal Register, with no option to rely on the proposed regulation before it is finalized. Tags: 401(k) Plan, Disclosure, ELECTRONIC, ERISA, PLAN, Plan Administrator, Retirement Plans
https://www.psafinancial.com/2017/03/electronically-distribute-erisa-required-documents/
Mar 01, 2017 · To be ERISA compliant and satisfy the safe harbor, the plan administrator must: provide the documents in a manner that in both form and substance is equivalent to... ensure that the method of electronic distribution results in actual delivery... provide notice through electronic means or in ...
https://news.leavitt.com/employee-benefits-compliance/electronic-disclosure-of-erisa-plan-communications/
Dec 06, 2012 · Overview of ERISA Electronic Disclosure/Notice Rules. ERISA plan administrators may distribute ERISA-required communications from the plan to participants and beneficiaries in either paper or electronic format. The Department of Labor (DOL) “safe harbor” rule for electronic distribution provides that if certain requirements are met, employers can send such communications to employees …
http://kbpensionservices.com/files/9513/7347/0030/A_Guide_to_Electronic_Delivery_of_Participant_Disclosure_Materials.pdf
electronic delivery helps reduce plan costs. THE PLAN SPONSOR’S ROLE IN PROVIDING PLAN DISCLOSURE INFORMATION TO PARTICIPANTS . Under ERISA, any person responsible for retirement plan management or administrative matters may act as a “fiduciary,” including a plan’s sponsoring employer, plan trustees, or members of plan committee.
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