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https://www.erisapracticecenter.com/2019/10/guide-to-dols-new-notice-and-access-proposal-for-electronic-delivery/
Oct 30, 2019 · An existing DOL safe harbor provides that this obligation may be satisfied by electronic delivery only if the participant has work-related computer access (such as a computer at their desk) or the participant affirmatively consents to receive notices electronically; that safe harbor has detailed requirements for the consent to be valid.
http://kbpensionservices.com/files/9513/7347/0030/A_Guide_to_Electronic_Delivery_of_Participant_Disclosure_Materials.pdf
electronic delivery helps reduce plan costs. THE PLAN SPONSOR’S ROLE IN PROVIDING PLAN DISCLOSURE INFORMATION TO PARTICIPANTS . Under ERISA, any person responsible for retirement plan management or administrative matters may act as a “fiduciary,” including a plan’s sponsoring employer, plan trustees, or members of plan committee.File Size: 81KB
https://news.leavitt.com/employee-benefits-compliance/electronic-disclosure-of-erisa-plan-communications/
Dec 06, 2012 · Overview of ERISA Electronic Disclosure/Notice Rules. ERISA plan administrators may distribute ERISA-required communications from the plan to participants and beneficiaries in either paper or electronic format. The Department of Labor (DOL) “safe harbor” rule for electronic distribution provides that if certain requirements are met, employers can send such communications to employees who ...
https://www.dol.gov/agencies/ebsa/about-ebsa/our-activities/resource-center/fact-sheets/retirement-plans-electronic-disclosure-safe-harbor-rule
The RFI solicits information, data, and ideas on additional measures (beyond the proposed electronic delivery safe harbor) the Department could take in the future to improve the effectiveness of ERISA disclosures, especially with respect to the design and content of ERISA disclosures.
https://www.mercer.com/our-thinking/law-and-policy-group/dol-proposes-new-electronic-delivery-rule-for-retirement-plan-notices.html
Retirement plans would have a new safe harbor method for electronic delivery of participant notices, under proposed regulations from the Department of Labor (DOL). Plan administrators could make disclosures required under Title I of ERISA available on a website, after providing initial notice to participants and beneficiaries about how to access the documents.
https://www.psafinancial.com/2017/03/electronically-distribute-erisa-required-documents/
Mar 01, 2017 · ERISA Compliance: How to Electronically Distribute ERISA-Required Documents (Benefit Minute) Posted in: Benefit Minute, Employee Benefits. ERISA compliance, including distribution of ERISA-required documents, is challenging for employers. Hard copy distribution is inefficient, costly, not environmentally friendly and out-of-date in the digital age.
https://www.federalregister.gov/documents/2019/10/23/2019-22901/default-electronic-disclosure-by-employee-pension-benefit-plans-under-erisa
The Employee Retirement Income Security Act of 1974 ... may increase the number of individuals for whom electronic delivery of ERISA disclosures is appropriate or preferred. ... the Department's 10-year projection may understate cost savings if there are a small number of electronic delivery failures for notices of internet availability over ...
https://www.hselaw.com/news-and-information/legalcurrents/1419-electronic-delivery-rules-for-benefit-plan-communications
Jul 12, 2018 · The plan administrator must ensure that the electronic delivery system results in actual receipt of the information (for example, through a “return receipt” feature). The delivery system must protect the confidentiality of personal information. All notices must be written in a manner that will be understood by the average plan participant.
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